Element (11): Audit Trail
The council's ECM provides version control functions as well as electronic audit trails as evidence of viewing, modifying, and deletion of records.
IT systems and databases provide audit logs that record usage and updates to records.
Paper records of an operational nature are maintained on site and identified within paper records inventories. Movement of paper records is controlled through a method of check-out/in deployed within each service area.
In addition, archiving procedures ensure that paper records are tracked from local storage to long term archive/preservation.
